We are currently seeking a Receptionist for our Los Angeles office, who will be the first point of contact for clients, visitors, and team members. This role is integral to creating a welcoming environment and ensuring the smooth operation of our office.
Position Overview:
The Receptionist is responsible for managing the front desk and providing administrative support to the office. This individual will handle a variety of tasks, including greeting visitors, managing calls, scheduling meetings, and maintaining office organization. The ideal candidate will be professional, organized, and proactive in ensuring a positive experience for all who interact with our firm.
Key Responsibilities:
• Greet clients, visitors, and staff with professionalism and a pleasant demeanor.
• Answer and direct incoming calls promptly and courteously.
• Manage the reception area to ensure it is organized and presentable.
• Maintain company telephone directory.
• Schedule and coordinate conference rooms, meetings, and appointments.
• Handle incoming and outgoing mail, packages, and deliveries.
• Process parking validations and assist visitors with any logistical needs.
• Assist the Office Manager with light administrative duties as assigned.
Qualifications:
• Previous experience as a receptionist, administrative assistant, or similar role (law firm experience is a plus).
• Excellent communication and interpersonal skills.
• Strong organizational abilities and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and work efficiently in a busy environment.
• Professional appearance and demeanor.