LCW Best Practices Timeline – September 2020

CATEGORY: Private Education Matters
CLIENT TYPE: Private Education
DATE: Sep 30, 2020

Each month, LCW presents a monthly timeline of best practices for private and independent schools.  The timeline runs from the fall semester through the end of summer break.  LCW encourages schools to use the timeline as a guideline throughout the school year.


Conduct staff trainings, which may include:

Sexual Harassment Training:

A school with five or more employees, including temporary or seasonal employees, must provide sexual harassment training to both supervisory and nonsupervisory employees every two years.  Supervisory employees must receive at least two hours and nonsupervisory employees must receive at least one hour of sexual harassment training. (California Government Code § 12950.1.)

Mandated Reporter Training:

Prior to commencing employment, all mandated reporters must sign a statement to the effect that they have knowledge of the provisions of the Mandated Reporter Law and will comply with those provisions. (California Penal Code § 11166.5.)

Risk Management Training such as Injury, Illness Prevention, and CPR.

Distribute Parent/Student Handbooks and collect signed acknowledgment of receipt forms, signed photo release forms, signed student technology use policy forms, and updated emergency contact forms.


In light of the Coronavirus Disease 2019 (COVID-19) public health emergency, and to relieve employers of unnecessary burdens during this crisis, the EEOC has delayed the opening of the 2019 EEO-1 Component 1 Data Collection to a time when the agency anticipates that filers will have resumed more normal operations.

It is the opinion of the General Counsel of the EEO Commission that Section 702, Title VII of the Civil Rights Act of 1964, as amended, does not authorize a complete exemption of religious organizations from the coverage of the Act or of the reporting requirements of the Commission.  The exemption for religious organizations applies to discrimination on the basis of religion.  Therefore, since the EEO Standard Form 100 does not provide for information as to the religion of employees, religious organizations must report all information required by this form.


File Verification of Private School Instruction (Education Code § 33190.)

Every person, firm, association, partnership, or corporation offering or conducting private school instruction on the elementary or high school level shall between the first and 15th day of October of each year, file with the Superintendent of Public Instruction an affidavit or statement, under penalty of perjury, by the owner or other head setting forth the following information for the current year:

(a)  All names, whether real or fictitious, of the person, firm, association, partnership, or corporation under which it has done and is doing business.

(b)  The address, including city and street, of every place of doing business of the person, firm, association, partnership, or corporation within the State of California.

(c)  The address, including city and street, of the location of the records of the person, firm, association, partnership, or corporation, and the name and address, including city and street, of the custodian of such records.

(d)  The names and addresses, including city and street, of the directors, if any, and principal officers of the person, firm, association, partnership, or corporation.

(e)  The school enrollment, by grades, the number of teachers, coeducational or enrollment limited to boys or girls and boarding facilities.

(f)  That the following records are maintained at the address stated, and are true and accurate:

The attendance of the pupils in a register that indicates clearly every absence from school for a half-day or more during each day that school is maintained during the year   (Education Code § 48222.)

The courses of study offered by the institution.

The names and addresses, including city and street, of its faculty, together with a record of the educational qualifications of each.

(g)  Criminal record summary information of applicants that have been obtained pursuant to Education Code Section 44237.