LCW Best Practices Timeline – June 2020

CATEGORY: Private Education Matters
CLIENT TYPE: Private Education
DATE: Jun 30, 2020

Each month, LCW presents a monthly timeline of best practices for private and independent schools.  The timeline runs from the fall semester through the end of summer break.  LCW encourages schools to use the timeline as a guideline throughout the school year.


â-¡ Conduct exit interviews

Conduct at the end of the school year for employees who are leaving (whether voluntarily or not).  These interviews can provide great information about staff perspective and can be used to help defend a lawsuit if a disgruntled employee decides to sue. 


â-¡ Update Employee and Student/Parent Handbooks:

The handbooks should be reviewed at the end of the school year to ensure that the policies are legally compliant, and consistent with the employee agreements, and the tuition agreements that were executed.  The school should also add any policies that it would like to implement.

Conduct a review of the school’s Bylaws (does not necessarily need to be done every year).               

Review of insurance benefit plans:

Review the school’s insurance plans, in order to determine whether to change insurance carriers.  Insurance plans expire throughout the year depending on your plan.  We recommend starting the review process at least three months prior to the expiration of your insurance plan.

Workers Compensation Insurance plans generally expire on July 1.

Other insurance policies generally expire between July 1 and December 1.


Conduct staff training, which may include:

Sexual Harassment Training:

A school with five or more employees, including temporary or seasonal employees, must provide sexual harassment training to both supervisory and nonsupervisory employees every two years.  Supervisory employees must receive at least two hours and nonsupervisory employees must receive at least one hour of sexual harassment training. (California Government Code § 12950.1.)

Mandated Reporter Training:

Prior to commencing employment, all mandated reporters must sign a statement to the effect that they have knowledge of the provisions of the Mandated Reporter Law and will comply with those provisions. (California Penal Code § 11166.5.)

Risk Management Training such as Injury, Illness Prevention, and CPR.

Distribute Parent/Student Handbooks and collect signed acknowledgment of receipt forms, signed photo release forms, signed student technology use policy forms, and updated emergency contact forms.